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Join NGOS

Privacy Policy
 

1. Responsible Party

NGOS (info@northerngautengorchidsociety.com) is the responsible party under POPIA.
 

2. What Personal Information We Collect

Membership Forms

  • Full name

  • Email address

  • Phone number

  • Physical address

  • Payment information

  • Horticultural interests

Potentially from Website Use

  • IP address

  • Cookies

  • Analytics data
     

3. The Purpose of Collection is for:

  • Processing membership applications

  • Communicating meeting notices

  • Event registration

  • Issuing invoices

  • Sending newsletters

  • Maintaining member records

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4. Lawful Basis for Processing

  • Consent is given by the User of the website to utilize the information that the user provides for:

  • Contractual necessity (membership)

  • Legitimate interest
     

5. Sharing of Information

Sharing of information bt the society is limited to:​

  • Email newsletter systems (e.g., Wix, Mailchimp)

  • Event management tools

  • IT hosting providers
    NGOS does NOT sell personal information.
     

6. Data Retention

  • Member data is kept whilst members are active and for a period of 5 years thereafter.

  • Records required for accounting are retained per SARS requirements
     

7. Data Security

  • Reasonable technical and organisational safeguards with respect to data security are in place

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8. Data Subject Rights

Members have right to:

  • Access their information

  • Correct inaccurate data

  • Request deletion

  • Object to processing

  • Lodge complaint with Information Regulator of South Africa

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9. Cookies Policy

If NGOS were to use Google Analytics or Wix analytics the user will be provided with opt-out instructions:

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10. Children's Information

  • Membership is for adults or minors that have been provided with written guardian consent
     

11. Amendments to Privacy Policy

Updates to this policy may occur from time to time.

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