Privacy Policy
 

1. Responsible Party

NGOS (info@northerngautengorchidsociety.com) is the responsible party under POPIA.
 

2. What Personal Information We Collect

Membership Forms

• Full name

• Email address

• Phone number

• Physical address

• Payment information

• Horticultural interests

Potentially from Website Use

• IP address

• Cookies

• Analytics data
   

3. The Purpose of Collection is for:

• Processing membership applications

• Communicating meeting notices

• Event registration

• Issuing invoices

• Sending newsletters

• Maintaining member records

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4. Lawful Basis for Processing

• Consent is given by the User of the website to utilize the information that the user provides for:

• Contractual necessity (membership)

• Legitimate interest
   

5. Sharing of Information

Sharing of information bt the society is limited to:​

• Email newsletter systems (e.g., Wix, Mailchimp)

• Event management tools

• IT hosting providers
  NGOS does NOT sell personal information.
   

6. Data Retention

• Member data is kept whilst members are active and for a period of 5 years thereafter.

• Records required for accounting are retained per SARS requirements
   

7. Data Security

• Reasonable technical and organisational safeguards with respect to data security are in place

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8. Data Subject Rights

Members have right to:

• Access their information

• Correct inaccurate data

• Request deletion

• Object to processing

• Lodge complaint with Information Regulator of South Africa

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9. Cookies Policy

If NGOS were to use Google Analytics or Wix analytics the user will be provided with opt-out instructions:

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10. Children's Information

• Membership is for adults or minors that have been provided with written guardian consent
   

11. Amendments to Privacy Policy

Updates to this policy may occur from time to time.